The Judicial Council of California is accepting applications for the position of Fiscal Services Coordinator in the Travel Unit for the Branch Accounting and Procurement (BAP) office.

The Fiscal Services Coordinator’s duties include performing travel-related accounts payable tasks for all JCC offices, the Supreme Court, Appellate Courts, Habeas Corpus Resource Center (HCRC), and Commission on Judicial Performance (CJP). The incumbent will manage the US Bank Travel Account, review and approve the Travel unit’s vouchers in FI$Cal for submission to the State Controller’s Office, and serve as the main point of contact for JCC employees and vendors for escalated issues related to travel claims and payments. This position will also serve as backup for processing payments out of the Office Revolving Fund for JCC offices, perform month-end and year-end tasks, and other duties as assigned.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding this location. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.

• Perform three-way match by auditing and reconciling transactions incurred between US Bank (CTA) statement, Travel Agency fees, and Enterprise Car Rental transactions.
• Serve as central point of contact for the invoices related to US Bank - CTA master bill account for airfare, rail charges, service fees, and car rental for all JCC offices. 
• Forward the audited CTA and Enterprise spreadsheets to office liaisons for review and manager to approve.
• Perform complex accounts payable tasks related to travel including reviewing and approving travel-related AP vouchers in FI$Cal.
• Review and approve JCC employee transit subsidy reimbursement payment vouchers in FI$Cal that have been prepared by the Travel unit’s Fiscal Services Specialists. Verify all FI$Cal chart fields have been coded correctly and proper supporting documentation has been included before approving the voucher in FI$Cal and forwarding to SCO for payment.
• Serve as main point-of-contact for any escalated accounts payable issues related to travel for JCC employees as well as for external vendors.
• Help troubleshoot and resolve escalated issues with vendors regarding travel-related payments. Act as liaison with DGS, Travel Agency, and other external vendors as needed to research disputes and resolve discrepancies to ensure accurate and timely payments.
• Serve as backup for processing travel claims for judges participating in the Temporary Assigned Judges Program (TAJP).
• Serve as backup for processing Office Revolving Fund (ORF) payments for JCC offices.

Other Duties and Responsibilities

• Perform month-end and year-end tasks, and other special duties as required.

Three (3) years of accounting experience, including some experience in area of assignment (such as procurement, accounting operations and bookkeeping duties for accounts payable, and general ledger).

OR

Associate’s degree, preferably in accounting or business-related field, and one (1) year of accounting experience, including some experience in area of assignment (such as procurement, accounting operations and bookkeeping duties for accounts payable, and general ledger). Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One year as a Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Specialist in a California Superior Court or California state-level government entity.

Desirable Qualifications

• Intermediate Microsoft Office skills.
• Strong customer service skills.
• Experience working with FI$Cal or other Enterprise Resource Planning system(s).
• Experience processing claims or invoices for payment.

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

This position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by Friday, June 21, 2024.

To complete an online application, please click on the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Why are you interested in this position? 
2. Describe your experience working in a fast-paced environment and adapting to changing priorities while maintaining quality of work.
3. Describe your experience in providing excellent customer service to various internal and external customers, including experience supporting an executive team. 
    

$5,760 - $8,063 per month
(Starting Salary will be $5,760 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Judicial Council of California Is an Equal Opportunity Employer.